You may not really think about it, but under-the-hood of each XMenu icon is a simple Finder folder. This means you can create subfolders within these folders to help organize the menu contents. (more)

This tip comes from a question on our Facebook page: ‘Hi Guys, is it possible to assign an keyboard shortcut to a label? For example: If I press ⌘1 the first label is assigned to the current list entry?’ (Thanks, Christoph Jeschke!). Yes it is! Here’s the step-by-step… … (more)

If you have a Google account and access to Google Drive, create a form there. (I’ll leave the how-to on that to your own research. It’s not difficult.) “Share” the form so that you get the link to the form, and create a bookmark in DEVONthink for that form. When forms are created in Google Drive, you have the option to create a spreadsheet there to collect the responses. Do so, then navigate to that spreadsheet and grab the link for it. Create a second bookmark in DEVONthink for the spreadsheet. (more)

Even though Google Chrome probably shares more information with its maker than you like, it also does a lot to protect you from the (other) bad guys — and sometimes also the good ones. If our Clip to DEVONthink browser extension doesn’t seem to work in your copy of Chrome and just reloads the browser contents when you click its icon in the toolbar, here’s a possible cure: … (more)

One of the most common ways we organize our data is with folders and subfolders (groups and subgroups in DEVONthink). Maybe you are someone that tracks your receipts on a monthly basis. Perhaps you are a teacher that organizes student data in a series of subfolders. Or you may be a real estate agent that creates a folder for each new property you’re working with and you like to have subfolder for pictures, documents, etc. If you ever find yourself reconstructing group hierarchies in DEVONthink, here’s a handy way to create a template that will do most of the work for you. (more)

You may already know that you can create smart groups in the sidebar of DEVONthink Pro (Office) that collect documents from all open databases. If not: click the action menu button at the bottom of the sidebar and choose New Smart Group. (more)

Rich text (RTF) is great for text with different fonts, sizes, or colors. The Style panel allows you to save often-used styles and apply them again with a few clicks but it’s not really an example of the Mac’s famous user-friendliness. Power user Alfred Schlatter sent us a tip for adding convenient keyboard shortcuts to styles to make your life with rich text easier: … (more)

Adding the ability to ‘rate’ items in DEVONthink, e.g. with stars, is already on our to-do list. Forum user Truhe couldn’t wait and simply used labels for his ratings. To create your own ratings use e.g. the Unicode characters ☆ and ★ to name the labels from ★★★★★ to ☆☆☆☆ and set the colors to support the rating. To enter the stars use the menu command Edit > Special Characters, switch to Bullets/Stars and double-click the symbol you’d like to insert. (more)

DEVONthink and Bookends work nicely together: DEVONthink Pro and up come with a smart template for quickly linking to references in Bookends, accept references dragged over from your collection, and Bookends can store “item links” for any document in DEVONthink. Just recently Sonny Software released Bookends 12 with an exciting set of new features. Check it out! (more)

PopClip is a marvelous little app that gives you an iOS-style contextual menu for selected text with the usual options: Copy, Cut, Paste, etc. But beyond what is available out of the box it can be easily extended. Install the DEVONthink Pro (Office) PopClip extension from our Download Extras page and clip selected text to your inbox or search your databases for the text with just one click. (more)