Devonian Times Masthead

The DEVONtechnologies Blog

Articles in the category Tips

June 13, 2023

How to Use WikiLinks

Screenshot showing the WikiLink preferences in DEVONthink To Go.

WikiLinks are one of many ways of making connections between documents and items in DEVONthink and DEVONthink To Go, turning your database into its own wiki. Here is how to use them. (more)

June 6, 2023

How to Quickly Access Documents

Screenshot showing the Go To Document popover in DEVONthink.

As you’re working with DEVONthink, you may need to open another document from time to time. For this, DEVONthink offers several ways for quickly accessing documents, like the Favorites. If it’s not something you want to add as a favorite, here’s another quick way to open a document. (more)

May 30, 2023

How to Import Copies of Emails

Screenshot showing replicated emails in DEVONthink.

Users of the Pro or Server edition of DEVONthink can archive email into their databases. But per database, only one copy of any message. If an email exists in multiple copies in your email account, this can lead to complications. Here is why and how you easily get around it. (more)

May 24, 2023

How to Use Duplicates and Replicants

Screenshot showing a duplicated and a replicated document in DEVONthink.

There are several reasons to make a copy of a document, e.g., for safety, or because the document could actually belong in multiple locations in your databases. DEVONthink and DEVONthink To Go support two types of copies: duplicates and replicants. Here’s what they are and how to make them. (more)

May 16, 2023

How to Search by Content in EasyFind

Screenshot showing the settings drawer in EasyFind.

If you need to locate files in the Finder, our freeware application EasyFind is a specialized tool for fine-tuned searches. However, some people are confused when they don’t get the results they’re expecting. File types are the typical culprit. (more)

May 6, 2023

How to Switch from Apple Notes

Screenshot showing the import menu in DEVONthink.

A popular application for making notes is Apple Notes. But maybe you would like to transfer your notes to DEVONthink, individual notes or all? While there isn’t a way to sync your notes with DEVONthink, here are a few options for copying your notes into our application. (more)

May 3, 2023

How to Switch from Evernote

Image showing an elephant walking away and a DEVONthink icon in the foreground.

Over the years, we have had many people migrate to DEVONthink for one reason or another. One application people have switched from is Evernote. If you are considering making such a move, here is how to switch and what to expect. (more)

April 25, 2023

How to Use Aliases

Screenshot showing a rich text document in DEVONthink with aliased WikiLinks.

Sometimes we use several names for the same thing, like nicknames, acronyms and so on. In DEVONthink you can use such aliases for documents and other objects, for example tags. Here we show you how that works and what you can do with them. (more)

April 18, 2023

How to Deal With PDF Searchability

Screenshot showing the concordance inspector with a word cloud in DEVONthink.

When it comes to PDF documents, what you see and what is actually there can be two different things. Just because you can read words in the document doesn’t mean it is searchable. Or perhaps you have a searchable PDF but it’s still not found in a search in DEVONthink. Here are a few ways to deal with such PDFs. (more)

April 11, 2023

How to Deal with Reduced Vision

macOS magnifier over the DEVONthink manual.

Whether due to a physical infirmity or just a product of getting older, viewing things on screen can become more difficult. Changing the interface isn’t something that’s simply done and everyone has their own level of correction needed. Here are a few ways to make things a bit easier on your eyes. (more)