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The DEVONtechnologies Blog

Articles in the category Tips

Using Local AI in DEVONthink?

May 12, 2025

Screenshot showing the AI section of DEVONthink's settings.

When it comes to AI in DEVONthink 4, questions of privacy and cost usually come up. In addition to the large commercial products, there also are smaller models that you can install and run locally on your Mac and use in DEVONthink. Here we show you these options. (more)

How to Get an API Key for AI

May 6, 2025

Screenshot showing a window of Anthropic’s Claude application with a request about API access.

In DEVONthink 4, you can use an external AI model like Claude or ChatGPT, e.g., to ask questions about your documents or generate images. For that you need an API key. But what is this and where can you get one? (more)

How to Interact with the XMenus

April 29, 2025

Screenshot showing the XMenu preferences and the contextual menu of a XMenu's menu.

XMenu is a free utility from us that lets you quickly access apps, files and folders, your home directory, or even small text snippets from your menu bar. It’s a handy little tool to save you time navigating around your Mac. We show you a few little tricks on how to interact with the menus. (more)

How to Get RSS Notifications

April 23, 2025

Screenshot showing DEVONthink's smart rule editor with the smart rule for rss notifications.

You can use DEVONthink as an RSS reader to subscribe to, read, and archive feeds. Here is a simple way to add notifications when you get new articles. (more)

The New Text Settings in DEVONthink 4

April 15, 2025

Screenshot showing two windows. One with a Markdown document, one with the editing settings in DEVONthink 4.

Do you use DEVONthink for writing text or taking notes? DEVONthink 4 has some settings that affect the appearance of your text to make editing text a little more comfortable. (more)

How to Get Help in DEVONthink 4

April 8, 2025

Screenshot showing the new Help viewer in DEVONthink 4.

We receive a lot of questions about the features of DEVONthink 4, e. g., “How does AI integration work” or “How do I use versioning”? In our new generation, we have completely reworked the built-in Help, making it much easier for you to access information. (more)

How to Clean Up Empty Tags

March 25, 2025

Screenshot showing empty tags listed in a global smart group in DEVONthink.

Do you need to clear out empty tags that have piled up and are collecting dust? Here is an easy way to locate and remove them from any database in DEVONthink. (more)

How to Use Ratings in DEVONthink

March 18, 2025

Screenshot of a DEVONthink window. The window shows some objects with a rating and a context menu with the rating selection.

In DEVONthink and DEVONthink To Go, you can assign ratings to objects. But what are these markers actually for and how can you use them? Here are some suggestions. (more)

How to Make a Printer Alias

March 11, 2025

Screenshot showing an alias of the printer application on the desktop and a printer queue window.

Would you like to print your documents from DEVONthink, perhaps multiple documents at once? Then we have a nice little trick for you. (more)

A Word About Data Privacy

March 4, 2025

Screenshot showing the DEVONthink To Go settings with the Backup data to iCloud option disabled.

Any time you store your data on servers you don’t operate, you have to trust they will respect your privacy. But even if you feel fairly comfortable, it’s not a bad idea to take a few further steps to protect your data. (more)