New assignments bring also the dreaded due dates. Use DEVONthink and the Mac’s built-in calendar application to stay organized.

Select a document in DEVONthink Pro or Pro Office and choose Scripts > Reminders > Add as Event to Calendar. You’ll be given a choice of calendars to use as well as a relative date (tomorrow, next week, etc.) to set as the due date. This creates a new event in Calendar with a link directly to the document in your database. (more)

Classes are coming—sorry, we can’t stop it from happening—and with it: homework. And with homework come research and the need to organize information. Three simple approaches to using a DEVONthink Pro or Pro Office database for school: … (more)

Whether it’s high school or university, there’s always a lot going on. And regardless if you are a parent or a student, you want to keep up on the goings-on at school. RSS is a simple technology (called a “feed”) that lets you collect news without visiting web pages manually. DEVONthink Pro and Pro Office allow you to add RSS feeds to a database and can help keep you up to date. (more)

When people are looking for ways to share data on their networks, they often run into a device called an NAS (Network Attached Storage). In contrast to external drives, these are actually file servers. (If an external drive is just storage, a file server is storage with a brain!) NAS are advertised as powerful and fast solutions to your data sharing needs, but is it completely true? (more)

Following up on last week’s post, if you are following along at home, we now have screen captures going directly to DEVONthink as PDF files. However, these PDF files are merely images, ie. not searchable. (more)

Have you ever used those fancy screen capture applications that allow you to annotate on a screen capture? When you take screenshots as PDFs you can easily annotate them in DEVONthink:

Now when you make your screen capture, you will end up with a PDF. Select the PDF in DEVONthink and add notes, arrows, even links. (more)

How many of us would drive our cars daily for a year and never get any maintenance done on it? No oil change. No tire rotation. No fluid checks or general inspections at all…? Odds are, I don’t think we’d be too surprised if the vehicle suddenly started behaving a bit strangely. (more)

Sometimes, people do indiscriminate dumps (import or index) into DEVONthink or DEVONnote, imagining it to be a Finder or Spotlight replacement. This is really no more truly effective than the junk drawers we all inevitably have at home. And it leads to more false positives in searches and use of far more resources than it needs to. (more)

Capturing email messages is one of the most common things people do with the Pro editions of DEVONthink. If you switch over to DEVONthink Pro Office at some point, the already imported email won’t be indexed, only newly imported messages. We show you how to reindex the older ones too. (more)

If you are collaborating with others and using Dropbox as a DEVONthink sync location (never putting your database in a Dropbox or automatically cloud-synced folder), it is not possible to sync between Dropbox accounts. This means you need to have a shared account where everyone using the sync data will need to know the name and password to access it. This can create a problem because you would be giving everyone access to the whole account! (more)