The DEVONtechnologies Blog

Articles in the category Tips

June 15, 2021

Get Item Links with Bubble Gum

Screenshot showing the Bubble Gum menu.

Scotty Jackson, co-host of the excellent productivity podcast Nested Folders, has created a great iOS shortcut named Bubble Gum for quickly searching for materials and copying links to them to the clipboard. It supports a growing list of apps including DEVONthink To Go. Check it out. (more)

June 8, 2021

How to Use the Log Window

Log window with results.

Whether you are experiencing issues in DEVONthink, doing database maintenance routines, or running processes like archiving emails, the Log window is a handy utility pane that provides information useful in different situations. Here is how to access the log and some of the things you may see reported there. (more)

June 1, 2021

How to Use Markdown Extensions

Markdown file with extended syntax.

Markdown is a file format continuing to gain popularity in many circles. And even though it is a very simple format, there are also some extensions people have created to add additional features to rendered Markdown. Currently DEVONthink supports extensions for mathematical equations, diagrams, and syntax highlighting. (more)

May 4, 2021

How to Avoid Overtagging

Tag list with many tags.

For many people, tags are a useful way of segregating or creating contextual relationships between items. Some prefer a small set of broad tags, while others create deep, specific tag lists. But sometimes tags can seem to appear out of nowhere. These could come in, e.g., from the outside world through Finder tags. Here’s how to avoid “unexpected tagging” in DEVONthink. (more)

April 13, 2021

How to Create a Note with Shortcuts

Note in DEVONthink To Go with multiple images

Recently, we had an inquiry about creating notes with multiple images in DEVONthink To Go. Since Markdown is a mobile-native format, I suggested and built an iOS Shortcut as a starting point. (more)

April 2, 2021

How to Get Data into the Global Inbox

Global Inbox shown in the Finder.

The Global Inbox is a core component of DEVONthink. Ever-present and useful for storing transient data or things you may not have a database for yet, it’s also accessible from almost everywhere on your Mac. Here are some ways to get data into the Global Inbox. (more)

March 16, 2021

How to Simplify the DEVONthink UI

DEVONthink window.

When people come to DEVONthink from other applications with simpler interfaces, the experience can feel a bit daunting. Just like a Boeing 777 has more controls than a Piper Cub — and a lot more power — more complexity in the interface is required to handle all that power. Here are some ways to set up DEVONthink with a more minimal UI. (more)

March 9, 2021

How to Take Notes in DEVONthink

Taking notes in DEVONthink with the Sorter.

Taking notes is a common activity in today’s information-intensive world. This need often leads to having many different applications to create different file types. While DEVONthink is an information manager at its core, it also has the ability to create a few document types suitable for note-taking. (more)

March 2, 2021

How to Quickly Take Multiple Photos

In DEVONthink To Go, you can create a new image in a database with the New Document Assistant button in the bottom toolbar. This works great for a one-off image, here and there. But what if you wanted to take and add a series of images in a row? A Shortcut may help. (more)

February 16, 2021

How to Customize the Toolbar

Window with toolbar options

As with any good macOS application, the toolbar at the top of any window in DEVONthink presents information at-a-glance and buttons for some common commands. Perhaps you often add rich text files to your databases. Or maybe you prefer to press a button to group and ungroup files. Here’s how to customize the toolbar to your own needs. (more)