The DEVONtechnologies Blog

Articles in the category Tips

March 29, 2018

Search DEVONthink with HoudahSpot

HoudahSpot is a powerful utility to find documents, images, and other files. It uses your Mac’s Spotlight database but gives you many more options that let you narrow down your search to exactly what you’re looking for. (more)

March 27, 2018

Highlighting the Web

Highlighting is a tried-and-true method of isolating details in a body of text. At a glance, more important information is easily distinguished from the less important content. Many people know you can highlight passages in PDF files. But many people also clip a lot of web content — web archives, formatted notes, and HTML pages — and still have the need for highlighting. DEVONthink has that option covered too. (more)

March 20, 2018

Search Depth in DEVONagent

With DEVONagent Pro, there are several built in Web search sets. These range from the quickly returning Web (Express) to a much longer running Web (Deepest). While the tendency may be to opt for the deepest searches possible, you should understand these searches will take much longer as links are followed more deeply … (more)

March 6, 2018

Shorten Long Filenames

Names. Names should allow us to quickly identify something at a glance. Tiger. Yeah, I know what that is. 2012 Taxes. Got it. 4d0f1bfec91ff2472.doc… wait, what?!? To make things easier we can create a more specific name, like BankOne VISA - January 2018 Statement - PAID - 2018-01-15.pdf This is certainly more clear but such long filenames may not fully display in all applications or on smaller form factor devices. And word-wrapping can sometimes add to the confusion. (more)

February 27, 2018

Sheets of External Data

One of the coolest features in Microsoft Excel is the ability to link a spreadsheet to a delimited text file (like comma- or tab-delimited) in the Finder. This allows you to populate and update the spreadsheet with the data from the text file without having to type in the data yourself. When the text file changes, Excel reflects this change in the spreadsheet too. (more)

February 20, 2018

Find a File Service or Make OneDrive Work with Sync

Our synchronization technology for DEVONthink and DEVONthink To Go supports direct connections via the local network, Dropbox, and WebDAV.

WebDAV is a standard protocol for connecting to file services over the internet. You can mount WebDAV servers in the Finder just like a remote hard drive, upload and download files, or move things around. It’s a solid standard and DEVONthink can use it for managing its sync stores, folders containing all the files needed for synchronizing one or more databases between multiple devices. (more)

February 6, 2018

Use Workspaces

If you find yourself often opening the same windows, tabs, and documents often, it can be a bit cumbersome. Similar to a concept found in applications like Adobe Illustrator, there is an option in DEVONthink’s Go menu: Workspaces. From the Documentation > Menus ​section of the Help: … (more)

January 30, 2018

Keep Dropbox from Downloading Sync Data

Part of setting up a DEVONthink sync to Dropbox is making sure you don’t re-download the sync data unnecessarily. If you don’t exclude the DEVONthink Packet Sync folder in the Dropbox application on your Mac, it will download what our sync has just uploaded. This wastes bandwidth and space on your machine. It may also spam your machine with messages about files being changed. (more)